Review Pay Events
You can easily review all Pay Events by selecting the following menu option: Payroll Administration > Single Touch Payroll (AU) > Pay Events Overview
The status of each Pay Event is easily identifiable using the coloured icons on the left. For more information, refer to the following table.
|Data for the Pay Event is being calculated||None. Wait till the process completes.|
|The Pay Event was rejected by the ATO||Open the Pay Event, review the error details including the Submission Errors sublist, and take appropriate action.|
|The Pay Event was partially accepted by the ATO||Open the Pay Event and review the Submission Errors sublist. If required, take appropriate action.|
|The Pay Event was accepted in full by the ATO||None.|
|<NO ICON>||The Pay Event is pending submission or is currently being submitted to the ATO||None. Wait, or open the Pay Event for more detail.|
Identify Successful Submissions
A successful STP Pay Event can be easily identified by the green banner visible when opening the Pay Event record.
Alternatively, you should also receive an email notification when the server receives a response from the ATO. Finally, you may also like to Review Pay Events.
Deal with Failed/Rejected Submissions
If a Pay Event is rejected by the ATO (I.e. submission has failed), then you will need to address any error(s) identified and re-submit immediately. Pay Events can fail for a number of reasons, all will be displayed with a red banner as per the screenshot below.
Once you have fixed the error(s), click the Retry Submission button.
Transmission type errors will be displayed in the red banner. Most errors, will however be detailed in the Submission Errors sublist.
Deal with Partially Successful Submissions
If a Pay Event is partially accepted by the ATO, a yellow banner will appear on the Pay Event and details of the error(s) will be available in the Submission Errors sublist.
Scroll down to to see the Submission Errors sublist and review the information available. As per the ATO's guidelines, fixes for most errors may be deferred till the next regular pay cycle for any affected employee(s). Regardless, you should address any error(s) in the system immediately to ensure they're fixed for the next submission.
If you'd like to create an Update Pay Event to fix errors for any employees with the ATO now, then click the Generate Update Pay Event for Affected Employees button.
Only Employees with Error(s) will be displayed in the Submissions Errors sublist. Employees that do not appear here were accepted (successful) by the ATO. To see the full list of Employees and the data included with a Pay Event, select the Pay Event Employee tab/sublist.
Recalculate a Pay Event
The two most common scenarios for recalculating a Pay Event are:
- If a previous data calculation process has failed
- If you've made changes to a Pay Run or Employee data and would like the (un-submitted) Pay Event to reflect the changes.
To recalculate the data, open the and click the Recalculate Data button.
Delete a Pay Event
A Pay Event can ONLY be deleted if it hasn't been submitted to the ATO. If you've noticed issues with the data included on a Pay Event that hasn't been submitted yet, or have made changes (e.g. in a Pay Run) and you'd like the Pay Event to reflect the changes, then you should Recalculate the Pay Event instead of deleting it.
To delete a Pay Event that hasn't been submitted yet, open the record and click the Delete Pay Event button. If you've