Overview:


Page created 7/05/2020 am

We have created this page to assist in helping you understand how Start and Finish fortnights work. 

If for any reason you need to correct a Start or Finish fortnight, please contact support FIRST with full details explaining the situation in full.  


This document from the ATO explains their methodology in full. STP_and_JobKeeper_DSP_factsheet_v2.pdf 

One of the key differences for reporting is the ATO has allowed that Start and Finish fortnights can be reported ONCE or CONTINUE to be reported in subsequent pay events. This goes against all the logic of existing STP reporting which is based around YTD totals only being continuously reported. Our system only has the ability to report YTD. This has forced a situation whereby simple corrections may not necessarily be able to be made to existing data as the ATO already has the incorrect data so changing something in the software may not remove the incorrect data the ATO already has. 


For this reason, we have implemented a slightly different approach in our software to hopefully make things easier for you. It is still quite confusing, even to us... so please follow along and ALWAYS CONTACT SUPPORT FIRST if you have any corrections you think you need to make. 


Ultimately it is your responsibility to ensure you have the correct Start and Finish fortnights and only claim for those eligible employees who you have paid minimally $1,500 equivalent within the ATO defined fortnights. Simples!

Claim cycle

Employers will be required to notify the ATO after the end of the month of the total number of eligible employees for which they wish to claim the JobKeeper subsidy. This is done in your ATO online business portal.

The ATO will present the employer with the total number of eligible employees to be claimed, per JobKeeper fortnight. This data will be sourced from the STP reported JobKeeper Start Fortnight for payments made in the calendar month, based upon the Pay/Update date in the Pay Event successfully received.


Employers will also be required to complete a monthly declaration online.
Employers will be able to edit this total number, if revised information is available at the time of the claim, however, the corresponding STP reported JobKeeper Start Fortnight must be reported in the subsequent STP reports to align with the revised number.


Fortnight 01 (30 March – 12 April)

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31

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Fortnight 02 (13 April – 26 April)

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Fortnight 03 (27 April – 10 May)

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30

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Fortnight 04 (11 May – 24 May)

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On this page

1. Start Fortnight : JOBKEEPER-START-FN


  • Every employee you wish to claim the JobKeeper subsidy for must have a JOBKEEPER-START-FN payslip detail with the reportable date within the ATO defined fortnight you wish to claim from. 
  • The JOBKEEPER-START-FN is the primary mechanism within STP reporting that tells the ATO you are claiming for this employee. No JOBKEEPER-START-FN = No subsidy from ATO. 
  • The JOBKEEPER-START-FN payslip detail is automatically created when you process your first payroll after updating your employees with the JobKeeper payment type. 
  • The JOBKEEPER-START-FN payslip detail is automatically created with a reportable date of 30/3/2020 regardless of the dates on the pay run. This is the first day of fortnight 01. Most employers will be claiming from fortnight 01. 
  • If you want to adjust the JOBKEEPER START FN for any employee you should do so before the STP for that pay run is submitted. So, you should review the JobKeeper (AU) Menu > "AU JobKeeper Start Fortnight Payslip Details: Results" after you have processed payslips and before you approve the pay run. Edit and adjust the reportable date to the relevant FN you wish to claim for. Then proceed as normal.
  • You can find a list of all employees Start fortnight payslip details and their reportable dates in the JobKeeper (AU) Menu > "AU JobKeeper Start Fortnight Payslip Details: Results"
  • We have created a system sub type called JOBKEEPER-START-FN. The ATO requires this is reported with the relevant fortnight number appended. E.g. JOBKEEPER-START-FN01
  • Rather than create a separate sub type for each fortnight we have chosen to append the fortnight number automatically in the STP submission based on the "reportable date" on the payslip detail. NB: Changing the name of the sub type or the description on the payslip detail will make no difference to the STP reporting. 
  • Here are some examples of JOBKEEPER-START-FN and how they would be reported based on the reportable date. 


EmployeeReportable DateATO defined fortnightSTP Reporting 
Employee 130/03/202030/03/2020-12/04/2020JOBKEEPER-START-FN01
Employee 215/04/202013/04/2020-26/04/2020JOBKEEPER-START-FN02
Employee 39/05/202027/04/2020-10/05/2020JOBKEEPER-START-FN03
Employee 420/05/202011/05/2020-24/05/2020JOBKEEPER-START-FN04
Employee 57/06/202025/05/2020-07/06/2020JOBKEEPER-START-FN05


1a:  Manually creating a Start Fortnight Payslip Detail 

Navigate to the employee record > payroll tab > payslip detail sub tab 
New YTD Payslip Detail button. Click on this button and set the following:
Type is Allowance
Sub Type is JOBKEEPER-START-FN
Amount is $0
Tax Year Ending is 2020 or 2021 depending on the reportable date you enter so be very careful to make sure you select the right year.
Reportable Date is a date within the ATO's Fortnights that reflects the FIRST fortnight you are claiming for this employee
Make sure the Branch field is populated
Then Save.

Once created if required you can then send an Update Event to report this to the ATO
https://support.infinetcloud.com/pages/viewpage.action?pageId=8716411

You can also then view and access these payslip detail in the JobKeeper (AU) menu, "AU JobKeeper Start Fortnight Payslip Details: Results"


CORRECTIONS

Please see this page AU JobKeeper Start and Finish Fortnight corrections to understand what to do if you need to correct a JOBKEEPER-START-FN 



2. Finish Fortnight : JOBKEEPER-FINISH-FN


  • Every employee you wish to cease claiming the JobKeeper subsidy for must have a JOBKEEPER-FINISH-FN payslip detail with the reportable date within the ATO defined fortnight you wish to claim up to. 
  • The JOBKEEPER-FINISH-FN is the primary mechanism within STP reporting that tells the ATO you are no longer claiming for this employee. 
  • The JOBKEEPER-FINISH-FN payslip detail must be manually added by you when processing the last payslip during the period you are claiming the subsidy for. Or you can also add this manually to the employee record for situations that are not terminations. Eg. Employee goes on GOV PPL so is no longer eligible. 
  • When an employee terminates you will need to add a payslip detail to the termination payslip to notify the ATO via STP of the final fortnight that you are claiming the JobKeeper subsidy for them. The sub type you need to use is JOBKEEPER-FINISH-FN. The amount should be 0.00. You can select this Allowance and add to any termination payslip.
  • By default the JOBKEEPER-FINISH-FN payslip detail will then be created with the same reportable date as the pay date of the pay run. 
  • You can find a list of all employees finish fortnight payslip details and their reportable dates in the JobKeeper (AU) Menu > "AU JobKeeper Finish Fortnight Payslip Details: Results"
  • We have created a system sub type called JOBKEEPER-FINISH-FN. The ATO requires this is reported with the relevant fortnight number appended. E.g. JOBKEEPER-FINISH-FN03
  • Rather than create a separate sub type for each fortnight we have chosen to append the fortnight number automatically in the STP submission based on the "reportable date" on the payslip detail + 01 fortnight. This is because the ATO requires that we report the fortnight from which you are no longer claiming for that employee. So if you paid the employee the final pay in fortnight 02 based on reportable date we will report JOBKEEPER-FINISH-FN03
  • NB: Changing the name of the sub type or the description on the payslip detail will make no difference to the STP reporting.
  • Here are some examples of JOBKEEPER-FINISH-FN and how they would be reported based on the reportable date of the payslip detail. 


EmployeeFinal Pay Reportable DateATO defined fortnightSTP Reporting 
Employee 112/04/202030/03/2020-12/04/2020JOBKEEPER-FINISH-FN02
Employee 215/04/202013/04/2020-26/04/2020JOBKEEPER-FINISH-FN03
Employee 39/05/202027/04/2020-10/05/2020JOBKEEPER-FINISH-FN04
Employee 420/05/202011/05/2020-24/05/2020JOBKEEPER-FINISH-FN05
Employee 57/06/202025/05/2020-07/06/2020JOBKEEPER-FINISH-FN06


  • So again... if you wish to claim up to and including fortnight 03 your reportable date should be within fortnight 03 eg. (27 April – 10 May) We will then report JOBKEEPER-FINISH-FN04 in the STP submission thereby telling the ATO you are no longer claiming from FN04 onwards. Remember that the fortnights are based on the ATO defined periods. 

2.a Manually creating a Finish Fortnight Payslip Detail 

Navigate to the employee record > payroll tab > payslip detail sub tab 
New YTD Payslip Detail button. Click on this button and set the following:
Type is Allowance
Sub Type is JOBKEEPER-FINISH-FN
Amount is $0
Tax Year Ending is 2020 or 2021 depending on the reportable date you enter so be very careful to make sure you select the right year.
Reportable Date is a date within the ATO's Fortnights that reflects the LAST fortnight you are claiming for this employee
Make sure the Branch field is populated
Then Save.

Once created if required you can then send an Update Event to report this to the ATO
https://support.infinetcloud.com/pages/viewpage.action?pageId=8716411

You can also then view and access these payslip detail in the JobKeeper (AU) menu, "AU JobKeeper Finish Fortnight Payslip Details: Results"


CORRECTIONS

Please see this page AU JobKeeper Start and Finish Fortnight corrections to understand what to do if you need to correct a JOBKEEPER-FINISH-FN 


3. Contact support first if you need to make any corrections:


CORRECTIONS

Please see this page AU JobKeeper Start and Finish Fortnight corrections to understand what to do if you need to correct anything to do with start or finish fortnights.